Assignment Title: Consultancy Services for Design and Implementation of E-Recruitment Management System
Reference No. (as per Procurement Plan): CBR/MoF/94/CS-009
The Islamic Republic of Afghanistan has received financing from the World Bank toward the cost of the Capacity Building for Results (CBR) Facility Project, and intends to apply part of the proceeds for consulting services.
The consulting services (“the Services”) include Consultancy Services for Design and Implementation of E-Recruitment Management System.
Capacity Building for Results “CBR” is an Afghan led reform and capacity building program, funded through Afghanistan Reconstruction Trust Fund (ARTF) under the Afghan National Budget. The CBR aims to assist the government in improving the capacity and performance of select line ministries in carrying out their mandates and delivering services to the Afghan people through National Priority Programs. This will be achieved through the implementation of specific capacity and institution building programs, which include systematic monitoring of and reporting on results. All line ministries can participate in the CBR, while the level of support is based on results.
The CBR facility has four inter-related components: a) Technical Assistance Facility for the Preparation and Implementation of Capacity Building Programs b) Building Human Capacity c) Civil Service Training and d) Project Management, Monitoring and Evaluation.
Line Ministries get support from CBR program against their progress on reforms and indicative results. CBR program is coordinated with all current on- budget and off-budget technical assistances, which are being provided to the Line Ministries to improve the synergies and avoid duplication.
Project Support Units (PSUs) in the Ministry of Finance and in the Independent Administrative Reform and Civil Service Commission (IARCSC) work closely to implement the project. However, it is planned to integrate these PSUs into one single CBR
PMU that is responsible for implementing all parts of the Project.
The CBR PMU is responsible for recruitment and deployment of TAs for the Line Ministries, apart from recruiting TAs for the National Procurement Authority (NPA). CBR PMU also recruits other national and international staff required to support PMU functions.
Human Resources Management Unit of the PMU is responsible for carrying out overall TAs recruitment management of project, to keep accurate record of TAs recruitment, contract management and performance appraisals to have an effective reporting system. The HR unit of the PMU intends to strengthen its functioning in streamlining the whole recruitment, contract management and performance appraisal by developing an e-recruitment management system and has decided to hire the services of a consulting firm for developing the same.
The services are primarily to establish an effective, transparent, dynamic and accountable e-recruitment management system, a multi-component software tool designed to automate and facilitate the processes involved in finding, attracting, assessing, interviewing and hiring new personnel for the CBR project.
The consulting firm has to perform the following tasks:
Conduct assessment of existing recruitment functionalities, procedures, and systems of PMU
Collect information from PMU on enterable data, required internal control and reporting needs.
Design, customize, test and implement a comprehensive and secure e-recruitment management system for PMU, including a module for effective monitoring and tracking of all CBR civil servant recruitments done by the Line Ministries.
Do testing for data entry, data retrieval, system controls and report generation
Prepare training plan and conduct training sessions for staff of PMU and CBR Line Ministries
Develop system training material and operations manual for e-recruitment management and IT Staff ( soft & hard copy)
The Capacity Building for Results Project, Director General Budget, Ministry of Finance, IRoA now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services.
The short listing criteria are:
Minimum 10 years of specialized experience related to the assignment specifically in carrying out software system design and development;
The Consulting firm should demonstrate that they have enough capacity (including personnel) in handing similar assignments;
The Consulting firm should have an average annual turnover of at least $ 225,000 or equivalent in last 3 years;
The attention of interested Consultants is drawn to paragraph 1.9 of the World Bank’s Guidelines: Selection and Employment of Consultants under IBRD Loans and IDA Credits & Grants by World Bank Borrowers dated January 2011 (“Consultant Guidelines”), setting forth the World Bank’s policy on conflict of interest.
Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.
A Consultant will be selected in accordance with the Quality cum Cost Based Selection (QCBS) method set out in the Consultant Guidelines.
Further information can be obtained at the address below during office hours 08:00 to 16:00 hours.
Expressions of interest (EOI) must include the following:
Introductory letter on letter head (with complete contact details – name of contact person, mailing address, telephone, fax, email etc) explaining how the firm is best suited to deliver the consultancy assignment;
Last Two years annual report and last 3 years financial statement;
Details of similar projects implemented by the Consultancy Firm pertaining to the short listing criteria;
The EoI should contain sufficient supporting document to substantiate the claim of the Consultant towards their qualification as per the short listing criteria.
Expressions of interest must be delivered in a written form to the address below (in person, or by mail, or by e-mail) by 30th November 2015, 16:00 Hrs.
Capacity Building for Results (CBR) Facility Project,
Director General Budget,
Ministry of Finance,
Pashtunistan Watt, Kabul,
Attn: Ms. Asifa Stenakzai
Tel: +93 797168722
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